Loan of artworks

Loan requests must be submitted no later than 12 months prior to the opening of the exhibition and must include the following information:

• Artist, title, date, and inventory number
• Exhibition dates
• Exhibition concept and scholarly justification
• Facility report, incl. floor plan of the exhibition space indicating security zones and security certifications

We do not lend works to individuals.

Loan requests should be sent to:

Director Gertrud Oelsner: geroel@ordrupgaard.dk

Registrar Malene Anthon: malant@ordrupgaard.dk

Borrowers are encouraged to familiarize themselves with the museum’s loan conditions, available upon request from Registrar Malene Anthon: malant@ordrupgaard.dk

Upon receipt of a loan request, Museum Ordrupgaard will issue a confirmation of receipt. The request will then be reviewed at one of the museum’s four annual loan committee meetings. In addition, the requested works must be examined by a conservator to assess their suitability for loan. Based on this assessment and the submitted request, a decision will be communicated. If the request is approved, a formal loan agreement will be prepared. 

Expected processing time: 6 months.

Borrowing museums and institutions are required to cover the costs associated with the loan, subject to prior agreement. These costs may include, but are not limited to: scholarly assessment of the loan purpose, conservator’s examination, preparation of condition reports prior to loan and upon return, as well as administrative expenses. Additional costs may arise in connection with the preparation of the works (backing, climate frame, framing, glazing, passe-partout, stabilization, and other conservation-related expenses).

In addition to the loan fee and any preparation costs, the borrower is responsible for all expenses related to insurance, transport, and courier services (incl. travel, accommodation, and per diem).

All costs must be agreed upon prior to the signing of the loan agreement. Should the borrower withdraw the loan request after the conservator’s examination and the preparation of a condition report, but before the agreement is signed, the borrower will be charged separately for the conservator’s services.

If a loan is cancelled before the exhibition opens, the borrower must cover the costs incurred by Museum Ordrupgaard in processing the request. In the event that the entire loan is cancelled, the borrower will be charged DKK 1,850 plus DKK 850 per cancelled work. If only one or a few works are cancelled, the borrower will be charged DKK 850 per cancelled work.